HEALTHCON 2026 | Dallas, TX
Exhibitor ProspectusMake a lasting impression on healthcare leaders.
Join the 34th annual HEALTHCON in Dallas, TX — the premier event where healthcare professionals come together to explore industry trends, solutions, and innovations. As a sponsor or exhibitor, you’ll gain unparalleled visibility, build key partnerships, and engage directly with your target audience. Let us help you maximize your impact and ROI through tailored solutions and meaningful connections.
Audience Profile
Attendee job titles include:
Management and Leadership
C-Suite and Executive
Coding and Billing
Education and Training
HIM and Clinical
IT and Data
Compliance and Audit
Consulting
Why exhibit
Generate leads. Reach an average of 200 motivated healthcare professionals per exhibitor.
Boost visibility. Amplify your brand among engaged healthcare professionals.
Establish authority. Position your company as a trusted industry leader.
Engage your audience. Capture attention — 80% of attendees spend 30+ minutes with exhibitors.
Make an impact. Build trust and loyalty as a highly-rated exhibitor.
Drive results. Turn connections into lasting partnerships and measurable ROI.
The Exhibit Hall connects attendees with your representatives and offers a hands-on look at products, tools, and publications they’re eager to explore, such as:
APCs
Coding software
Periodicals
Auditing services
Compliance issues
Production efficiency
Billing services
Government regulations
Training services
Higher education
Training techniques
Coding literature
Instructional aids
CMS guidelines
Exhibit booth information
Standard exhibitor booth: $5,000
All exhibitor booths purchases include:
Interactive spaces. Collaborate with AAPC to create engaging spaces with scheduling and profile-linking features.
Activity tracking. Monitor attendee activity and meeting requests via your exhibitor portal.
Smart matchmaking. Connect with relevant attendees through interest-based matching.
Boosted engagement. Leverage gamification to increase participation and booth interactions.
Event feed posting. Share posts to capture attention and drive engagement.
Available booth upgrades:
10x20 Booth | $6,500
20x20 Booth | $7,500
Badge Scanner | $500
Online listing: Get your company listed on healthcon.com for pre-event visibility.
Spacious booth space: Showcase your brand in a 10’ x 10’ booth.
Program recognition: Be highlighted in the official HEALTHCON 2025 conference program.
Exclusive access: Receive two exhibitor badges — one with full registration and session access, and one for Exhibit Hall access only (with an option to upgrade).
Complete setup: Includes a 6’ table and two chairs for a professional setup.
Included meals: Enjoy complimentary meals during scheduled times.
Strategic placement: Get key booth location details for in-person attendees.
On-site sponsorships
For increased exposure and impact, take advantage of one or more of the following sponsorship opportunities. Contact exhibiting@aapc.com for pricing information.
Main stage sponsorship: $12,500
Drive traffic to the general session with this high-visibility opportunity. Greet attendees, invite them to your booth, and distribute materials at the doors. Sponsorship includes logo placement at the main stage entrance, a 15-second video feature on stage, and a lead-scanning table (sponsor provides artwork and video).
Registration welcome sponsor: $8,000
Maximize brand awareness with a Welcome Sponsor mention in pre-conference communications, a welcome station at registration, a meter board sign, attendee welcome gift opportunity, recognition on all name badges, and a 15-second video on onsite digital displays (sponsor provides artwork and video).
Attendee meals: $7,000-$15,000
All meals are served in the Exhibit Hall. Distribute marketing materials at each meal that you sponsor, and AAPC will provide a sign highlighting your company's sponsorship of the meal.
Technology demo: $5,000
Showcase your product with a 15-minute theater-style presentation on the Exhibit Hall floor, followed by a Q&A session. Invite attendees to your booth for more details, and enjoy added visibility with your logo featured on event signage and the conference website.
Conference welcome party: $17,000
The Conference Welcome Party will include drinks and light snacks with fun activities. Each sponsorship includes drink tickets that attendees pick up from your booth. (Limit one drink ticket per attendee).
Breakout session room sponsor: $7,000
Present a 20-second prerecorded video and introduce a speaker before each breakout session in your sponsored room. Your logo will be displayed on the onsite room sign and the virtual session list for added visibility.
Wellness lounge: $12,000
Sponsor a relaxing space for attendees to unwind during the conference. Customize the lounge to reflect your brand and collaborate with a vendor to offer services on your behalf for added impact.
Emerging Leaders Program sponsor: $3,600
Support the next generation of healthcare leaders through education, mentorship, and networking. Sponsorship includes your logo on the inaugural class's plaques, an invitation to the recognition breakfast at HEALTHCON 2025, and the opportunity to champion leadership development in the industry.
Item sponsorships
Lanyard: $7,000
Feature your company logo prominently on the lanyard worn by every attendee throughout the conference.
Tote bag: $12,000
Showcase your company logo on the official conference tote bag distributed to all in-person and virtual attendees.
Registration bag SWAG item or ad insert: $2,000
Include a branded swag item or marketing piece in every attendee’s registration bag to ensure your company leaves a lasting impression. Limit one swag item and one insert per vendor.
Conference program:
Posting an advertisement in the conference program is a valuable way to alert attendees to your company’s products and services. The following program ad placements are available:
Back cover: $3,500
Inside back cover: $3,000
Inside front cover: $3,000
Full page tab: $2,500
Full page: $2,000
Half page: $1,500
Quarter page: $1,000
Sponsorship packages
Elevate your presence at HEALTHCON with a sponsorship package that enhances visibility and positions your company as a premium partner. Need something custom? Contact our Event Specialists at exhibiting@aapc.com to create a tailored opportunity.
Benefits | Bronze | Silver | Gold | Platinum |
|---|---|---|---|---|
Onsite Booth Size | 10’x10x | 10’x10’ | 10’x20’ | 20’x20’ |
Virtual Booth Size | Small (Logo Only) | Medium (Half screen Banner) | Medium (Half screen Banner) | Large (Full screen Banner) |
Logo on HEALTHCON.com with sponsorship level and website link | +Included | +Included | +Included | +Included |
Conference Program Ad** | ½ Page | Full Page | Tab | Choice of: Back cover, inside cover, or inside back cover |
Conference Attendee List | Name, Company, Physical Address | Name, Company, Physical Address | Email opt-ins included | Email opt-ins included |
Full Conference Registration | 1 | 1 | 2 | 2 |
Swag Item/Insert in Tote Bag | - | +Included | +Included | +Included |
General Session Advertising | Logo | Full Slide | Full Slide OR 15-sec video | Full Slide OR 15-sec video |
Breakout Session Sponsor | - | - | 1 Room | 2 Rooms |
Conference app notifications | - | 1 Included | 2 Included | 3 Included |
Conference app banner | - | - | +Included | +Included |
AAPC The Magazine Ad Space*** | - | - | ¼ Page Ad | ½ Page Ad |
Sponsored Branding Opportunities | - | - | Choice of: Sponsored Break, Lanyard, Photo Booth, Tech Demo | Choice of: Conference Welcome Party, Tote Bag, or Lounge |
Discount on Additional HEALTHCON Items | 10% | 20% | 30% | 40% |
Price | $7,000 | $10,000 | $15,000 | $30,000 |
OTHER OPPORTUNITIES
Onsite Sponsorships
Registration welcome sponsor
Welcome party sponsor
Demo Stage
Session room sponsor
NEW: Custom sponsorships available. Let’s collaborate to create your ideal event or sponsorship!
Item Sponsorships
Attendee tote bag
Attendee badge lanyard
Program ads
App/Virtual Platform Sponsorships
Attendees are in the conference app weeks before the event and all day throughout each day of the event. Keep your brandhighly visible with App sponsorships!
*Images would be in conjunction with event branding, logos or approved branding would be added with a note of “Thank you to our sponsors”.
**Conference program ads, alert notifications, general sessions advertising, and AAPC The Magazine ads are subject to AAPC approval; advertising for products and/or services that directly compete with those of AAPC will not be approved.
***The vendor will choose the month of ad publication in AAPC The Magazine, recognizing that three months’ notice must be given for ad inclusion, and artwork is due two months prior to publication. (1/4 Page Trim Size: 3.75” X 4.8125” and 1/2 Page Trim Size: 7.375” X 4.8125”)
Virtual platform sponsorships
Virtual sponsorships offer unique opportunities to showcase your brand, engage with attendees, and boost visibility. Options include virtual exhibit booths, live video add-ons, session sponsorships, gamification, virtual café sessions, and exclusive events like Certified for Success.
Additionally, brandable opportunities within the virtual platform ensure high visibility throughout the digital conference experience. These include logo placements, splash videos, interactive banners, photo booth backgrounds, and app features like home banners and pre-roll videos before sessions. Contact us to explore these customizable options and find the perfect fit for your goals!
Tim Jones, CRO Aideo Technologies
There is no better way to connect with the medical coding community than through AAPC and the annual HEALTHCON conference. From great sessions to sustained engagement at our booth our team learned a great deal and created a number of great relationships.
Past sponsors/exhibitors
About AAPC
For over 35 years, AAPC has been the nation’s leading training and certification association for the business of healthcare, supporting over 300,000 members. We empower professionals across coding, billing, university management, clinical roles, payers, consultants, educators, and legal experts with resources that drive every claim and every dollar earned in healthcare.
